The Riverside Regional Library
Board of Trustees Meeting
Minutes for January 27, 2011

 

The Riverside Regional Library Board of Trustees, conducted a meeting Thursday, January 27, 2011 at Riverside Regional Library, 1997 E. Jackson Blvd.,  Jackson, Missouri.

 

Call to Order

            The meeting was called to order by Vice President Linda Sebaugh at 7:03 p.m.  At that time she welcomed and introduced the new Perry County board member, Susan Phillips who is replacing Kathy Carron.

 

Roll Call

            Members present were:  Steve Burk, Myrna Cheek, June Ernst, Tom Gross, JoAnn Hahs, Mary Kiefer, Janet Randolph, Linda Sebaugh, Gary Ziegler and new Perry County board member, Susan Phillips.  Members absent: Randal Friend, Emil Lohmann, Kathy Lynn, James Marks, and Kathy Panagos.

            Also present were Director Nancy Howland and Recording Secretary Roberta Brown.

 

Open Forum for Visitors

            Visitors present:  Perryville Branch Manager,  Julie Sauer

A. Action Items:

            Vice President, Linda Sebaugh asked for a motion to accept the December 2010 minutes.  A motion was made by June Ernst, seconded by JoAnn Hahs, and approved unanimously.

            A motion was made by Steve Burk, seconded by Mary Keifer and approved unanimously to accept the December 2010 and January 2011 Allowance of Bills and Financial Reports.

B. Information Items:

            1. Correspondence:  none. 

            2.  Librarian’s Report:  (Written report with addendum)

                        An LSTA grant though the Missouri State Library in the amount of $15,000 was awarded to Riverside for the Summer reading program.

                        We are still waiting to hear back about the Targeted Collection grant and Website Makeover grant.

                         There is a new substitute at Altenburg - Sandra Schmidt.

            3.  Committee Reports:

 Long-Range Planning -  Committee Chair, Linda Sebaugh, reported that they will meet at 6:00 p.m. on Thursday, February 24, 2011 prior to the regular meeting of Riverside Regional Library's board.

Scott County Building Committee - Myrna Cheek reported that they have two insurance bids for liability, hazard and earthquake coverage on the Benton branch library building.  Insurance is a requirement of the bank loan.  For coverage on the building in the amount of $180,000 the bids were:

  • W.E. Walker $1360/year based on a 80% coinsurance and 10% earthquake deductible and $1,000.000 liability limit.  This amount includes $27.00 for terrorism coverage which can be rejected.

  • Farm Bureau $960/year plus a $30/year membership fee with $1,000 deductible and $3000,000 liability limit.  Earthquake coverage will have a 20% deductible.

Differences in the rates are primarily due to differences in liability coverage.  It was suggested that a new quote be obtained from Farm Bureau for $1,000.00 liability coverage.  By making coverage the same with both companies a better comparison can be made.  JoAnn Hahs made a motion, seconded by Steve Burk that the Scott County Library Board make the decision on which insurance company to select and that payment by made from Scott County unrestricted funds.  The motion passed unanimously.

Montgomery Bank will be making the loan to the Scott County Library Development Corporation, a 501(c)3 organization, for $180,000 to purchase the Benton library building from our current landlord.  Monies needed up front include $20,000 down payment, and funds for title insurance and closing costs.  Property tax will be prorated with the current landlord paying the amount due for the 2011 months he owned the building.  The bank also stated that an additional open-ended loan for $25,000 is available which can be used as needed for a fence and paving the parking lot.  Before closing, the bank requires hazard insurance be in place, a copy of the minutes of the Scott County Library Development Corporation, and a copy of the lease with option agreement with Riverside Regional Library.  Myrna said it would be ideal if the closing could take place at the end of the month so there is no overlap in rent due the current landlord.  She hopes they can close on Monday, February 28, 2011.

The Scott County Library Development Corporation is in the process of renewing their 501c3 which has lapsed.  It needs to be renewed annually.  Myrna Cheek made a recommendation that the $45 renewal fee be made out of the Scott County unrestricted fund account.  Such motion was made by Gary Ziegler with a second by Mary Kiefer and passed unanimously by the entire Board present.

  • Perry County Building Committee - Copies of the proposed lease with the City of Perryville for the Perryville branch library located in the Perry Park Center were distributed.  After discussion, June Ernst made a motion, seconded by Steve Burk, that the lease be approved.  The motion passed unanimously.

            4.  Unfinished Business:

Dates and times were discussed for the annual holiday dinner and employee recognition banquet.  Since December tends to be a hectic month, and arrangements need to be made far in advance, it was decided that the event will be moved to January.  The date selected was January 7, 2012 which is the first Saturday.  The date of the regular December board meeting will be determined later. 

C.     Executive Session:  none 

D.  Board Orientation and Training   (none)

E.  Adjournment

            June Ernst made the motion, seconded by Janet Randolph and passed unanimously to adjourn the meeting at 7:52 p.m.

            The February Board meeting will be held at 7 p.m. on Thursday, February 24, at Jackson.  The Long Range Planning Committee will meet prior to that at 6:00 p.m.  Those members are: Linda Sebaugh (Chair), Myrna Cheek, JoAnn Hahs, Susan Phillips and James Marks.

 

Respectfully submitted,

Roberta Brown 

Recording Secretary