The Riverside Regional Library
Board of Trustees Meeting
Minutes for November 20, 2007

The Riverside Regional Library Board of Trustees, conducted a meeting Tuesday November 20, 2007 at Riverside Regional Library, 204 S. Union, Jackson, Missouri.

Call to Order

            The meeting was called to order by President James Marks at 7:09 p.m.

Roll Call

            Members present were:  Carl Buchheit, Kathy Carron, June Ernst, Randal Friend, Tom Gross, Emil Lohmann, Kathy Lynn, James Marks, Kathy Panagos, Janet Randolph, Linda Sebaugh, Cathy Walters.  Members absent: Steve Burk, JoAnn Hahs and Janet Randolph.  Also present were Library Director Nancy Howland and Recording Secretary Laura Blankenship

Open Forum for Visitors

            Visitor present:  Julie Sauer, Branch Manager, Perryville.

A.  Action Items:

            Kathy Carron moved to accept the October 25, 2007 minutes.  Motion was seconded by Kathy Lynn and carried unanimously.

            Tom Gross moved to accept the Allowance of Bills.  Motion seconded by Kathy Panagos and carried unanimously.

            Kathy Carron moved to accept the Financial Report.  Motion seconded by June Ernst and carried unanimously.

B. Information Items

            1.  Correspondence:  None

2.   Librarian’s Report: 

            Along with the written report, Howland stated that the Long-Range Plan was  discussed at the November staff meeting and library staff were anxious to help with the outreach portion;  Julie Sauer had contacted St. Mary’s post office which said yes to a deposit collection (we just need to get a bookcase for that location), and Laura Blankenship had contacted the Delta post office, which also said yes (a bookcase will be needed there as well).  Board member Deborah Gunter stated she had contacted the post offices in Morley and Blodgett, both of which said no.

3.       Committee Reports:

            Kathy Walters, Chair of the Scott County Building Committee, had an electrician look at the Benton branch concerning the electrical repairs needed.  The contractor said that the repairs were not as bad as the library thought they would be.  He said that Union apprentices from IBEW    would donate the labor for the repairs and that Cape Electrical had been contacted about donating the supplies needed for the repairs.  The committee also contacted the landlord of the Scott City library about the back door problem; he will get back to them with more information.  The committee also recommended new carpeting for the Benton library which is currently in poor condition and needs replacing; the committee will get prices for the carpeting.  They also discussed using at Benton some of the shelving from Barnes & Noble which is currently in storage—after the carpeting is installed.  The Scott County Board is also working on getting a new Friends of the Library group started in Benton.

           June Ernst reported that the Personnel Committee met that same night before the Board meeting and reviewed the Director’s performance evaluations.  The committee will put together a grid and present it to Nancy and the rest of the Board in December.  The Committee would like the Director to put together for each employee an itemized list of the benefits concerning each employee to show what the library contributes to these benefits. 

Executive Session 

            The Budget Committee called for an executive session to discuss the 2008 budget.  Kathy Panagos moved to go into Executive Session to discuss the budget concerning payroll increases.  Motion seconded by Emil Lohmann.  Roll call vote was taken:  Carl Buchheit(yea), Kathy Carron(yea), June Ernst(yea), Randal Friend(yea), Tom Gross(yea), Deborah Gunter(yea), Kathy Lynn(yea), Cathy Walters(yea), Linda Sebaugh(yea), Kathy Panagos(yea), James Marks(yea), Emil Lohmann(yea).  Board went into Executive Session at 7:55 p.m.

            June Ernst moved to come out of Executive Session; motion seconded by James Marks.  Roll call vote was taken:  Carl Buchheit(yea), Kathy Carron(yea), June Ernst(yea), Randal Friend(yea), Tom Gross(yea), Deborah Gunter(yea), Kathy Lynn(yea), Cathy Walters(yea), Linda Sebaugh(yea), Kathy Panagos(yea), James Marks(yea), Emil Lohmann(yea).  Board came out of Executive Session at 8:18 p.m.

           Cathy Walters moved to accept the 2008 budget.  Motion seconded by Emil Lohmann and carried unanimously.  

4.  Unfinished Business:

            Kathy Schlimpert, Branch Manager, Altenburg would like to add an evening hour to Altenburg’s schedule.  Emil Lohmann moved to change Altenburg’s Tuesday hours from 1:00-6:00 p.m. to 1:00-7:00 p.m.  Motion seconded by Kathy Lynn and carried unanimously.

5.        New Business

            Carl Buchheit announced that he will be resigning his Board seat as of  December 31, 2007.

            Cathy Walters moved to accept the 2008 budget.  Motion seconded by Emil Lohmann and carried unanimously.

            The Board postponed taking action on the proposal regarding Monday holidays at Oran and Altenburg branches (which are not open on Mondays) to be observed the Saturday before.  The Board requested written confirmation of agreement from the Branch Managers at Oran and Altenburg before proceeding taking action.

C.      Board Orientation and Training

            (none)

D.     Adjournment

            Emil Lohmann moved to adjourn the meeting. Motion seconded by Carl Buchheit and carried unanimously.  The meeting adjourned at 8:45 p.m.

                                                                        Respectfully submitted,

                                                                        Laura Blankenship

                                                                        Recording Secretary