The Riverside Regional Library
Board of Trustees Meeting
Minutes for October 25, 2007

The Riverside Regional Library Board of Trustees conducted a meeting Thursday, October 25, 2007 at Riverside Regional Library, 44 N. Winchester Street, Benton, MO.

Call to Order

            The meeting was called to order by President James Marks at 7:05 p.m.

Roll Call

            Members present were:  Steve Burk, Randal Friend, Tom Gross, JoAnn Hahs, Emil Lohmann, Kathy Lynn, James Marks, Janet Randolph, Linda Sebaugh, June Ernst, Cathy Walters, Kathy Carron, Deborah Gunter, and Carl Buchheit.  Member absent:  Kathy Panagos.  Also present was Library Director Nancy Howland. 

            New Scott County Board member Deborah Gunter was introduced.

Open Forum for Visitors

            Visitors present:  Bernice Kern, Benton Branch Manager; Roberta Brown from Central Library; and Jamie Burger, Scott County Presiding Commissioner

A.     Action Items:

            Linda Sebaugh moved to accept the September 27, 2007 minutes.  Motion was seconded by Randal Friend and carried unanimously. 

            Jo Ann Hahs moved to accept the Allowance of Bills.  Motion seconded by Steve Burk and carried unanimously.  

            Kathy Carron moved to accept the Financial Report.  Motion seconded by Carl Buchheit and carried unanimously. 

B.     Information Items:

1.      Correspondence:

            Letter from the Scott County Commission appointing Deborah Gunter to serve on the Library Board replacing Shirley Essner who requested not to be reappointed; Ms. Gunter’s term will expire on June 20, 2010.

            MLA Legislative agenda for 2008—copies were distributed to all Board members.

            Newspaper clippings—Compliment on the AV Department staff (Linda Chapman and Hollie Roth) at Central (SE Missourian, Oct. 12, 2007).  Two “Teen Read Week” articles in SE Missourian and Cashbook.

            Announcement of Paper Cutting Workshop on November 7, 2007 at Central (7:00 p.m.).

2.       Librarian’s Report: 

            See written report.  Howland also reported that the Friends of the Library at Jackson netted $926 from their book sale held Oct. 18-20, and that the Cape Girardeau Public Library donated one-sided steel shelving to Central for the children’s department.  Also, that Cape Public will be selling nearly all of their shelving and furniture in sixteen months when their new building opens.

3.      Committee Reports:

            The Long-Range Planning Committee met at 1:30 p.m. Saturday, October 20, at Country Kettle in Biehle.  Chairperson, Jo Ann Hahs, presented the final draft of the Riverside Regional Library Ten-Year Plan 2007-2017 to the Board for approval.  Kathy Lynn moved to accept the Plan; motion was seconded by Kathy Carron.  Discussion included signage for the library, and changing the proposed tax increase election from April 2008 to April 2009 as the target date.  The general consensus of the Board was to begin working toward the tax increase election in 2009.  Motion was approved unanimously.

            The Budget & Finance Committee met October 22, 2007, at the Central library to study a first draft of the 2008 budget.  A second draft is in progress and the Committee will meet again before the November Board meeting, date and time to be set later. 

4.      Unfinished Business:           

5.      New Business

           Emil Lohmann and the Board discussed changing the hours at the Altenburg Branch.  No action was taken.  Kathy Schlimpert, Branch Manager, and Library Director, Nancy Howland, will discuss the issue before the November meeting.

            The December Board Meeting and annual Riverside Regional Library Christmas Party for Board members and employees will be at 6:30 p.m. on Thursday, December 6, 2007, at Drury Lodge in Cape Girardeau.

All County Commissioners will also be invited to attend.

            The November Board meeting will be held at 7:00 p.m. on Tuesday, November 20, at Central.  Usual date was changed due to the fourth Thursday being Thanksgiving holiday.

            All Board members were instructed to hand in or mail their  Library Director’s performance evaluation forms to June Ernst, Chair of Personnel Committee, so scores can be tallied and brought to the November Board meeting.  The Personnel Committee will meet at 6:00 p.m. on Tuesday, November 20, at Central (one hour before the regular Board meeting).    

C.     Executive Session

            (none)

D.    Board Orientation and Training

            (none)

E.     Adjournment

            Emil Lohmann moved to adjourn the meeting. Motion seconded by Carl Buchheit and carried unanimously.  The meeting adjourned at 8:45 p.m.

                                                                        Respectfully submitted, 

                                                                        Nancy Howland