The Riverside Regional Library
Board of Trustees Meeting
September 25,  2008

The Riverside Regional Library Board of Trustees, conducted a meeting Thursday, September 25, 2008 at Riverside Regional Library, Oran Branch, 120 Mountain Street, Oran, Missouri.

Call to Order

            The meeting was called to order by President Jim Marks at 7:00 p.m.

Roll Call

            Members present were:  James Marks, Steve Burk, June Ernst, Tom Gross, JoAnn  Hahs, Emil Lohmann, Kathy Lynn, Janet Randolph, Deborah Gunter, Myrna Cheek, and Linda Sebaugh.  Members absent were:  Randal Friend, Kathy Panagos, Kathy Carron, and Bill Phillips. Also present was Director Nancy Howland.

Open Forum for Visitors

            Visitors present were Barbara Arnzen, Bernice Kern, Ginny Robert, and Scott County Commissioner Ron McCormick.

A.  Action Items

            Linda Sebaugh moved to accept the August 2008 minutes with the following change:  add James Marks to the list of members present under “Roll Call.”  Motion was seconded by Kathy Lynn and carried unanimously.

            June Ernst moved to accept the July 2008 Allowance of Bills, Financial Report and Audit.  Motion was seconded by Emil Lohmann and carried unanimously.

            Director was instructed to shop for better interest rates on the Perry County depository account.

B. Information Items

1.  Correspondence: 

            Certification letters for our new tax rates were received by the Missouri State Auditor.  Rates will be Perry County $0.0898; Scott County $0.0968; and Cape County $0.0802.

2.   Librarian’s Report (as written) 

Howland also reported that three new part-time library clerks were hired at Central: Mary Jane Johnson (starting September 29), Alinda Smithey (starting October 2), and Pamela Hiett (starting October 1).  Micah Yount resigned to begin work at a new job much closer to her home in Perryville.

3. Committee Reports

            Appointment of Committees by Board President—James Marks appointed Bill Phillips to the Personnel Committee; all other members remain the same as last  year.

            Budget Committee—will meet one hour before the regular October meeting (6:00 p.m., October 23)

            Scott County Building Committee—Members reported that the not-yet-constructed building for a new library in Benton was appraised at $235,000.  The purchase price will be $196,000.  Mr. Dittlinger wants at least a five-year lease on the property; he would prefer 10 years.  The Scott County Board made three changes to the building plans, which raised the rent from $1,300 a month to $1,450.  Myrna Cheek showed the Board the architectural drawings.  Some questions arose when the Director was talking recently about the building to the library’s auditor, H. W. Meyr; Randal will call H.W. and get answers, then have a meeting with the contractor.  James Marks stated that the contractor should proceed with writing a lease and bring it to the Board.  Ron McCormick stated that attorney, Mr. Boyd, could look over the lease.  Scott County Board to bring the lease to the whole Board for approval; a special meeting could be called for this purpose).  Questions arose about the appraisal fee; Scott County Board to determine how this will be paid; ask USDA who usually pays for this.  Discussion about the Historical Room in the new library; no action taken.

4.  Unfinished Business  

            June Ernst (chair of the Personnel Committee) requested that those members who had not yet turned in their Director Performance Evaluations should mail them to her before the October meeting.

5.     New Business 

            Christmas party RSVP’s due by October 3--The Director asked for the number of people who plan to attend the Christmas party.  Of the members present, 16 guests may be expected.

            Location of October Board meeting—Perryville Branch, Thursday, October 23

C.  Executive Session  (none)

D.  Board Orientation and Training   (none)

E.  Adjournment

            Emil Lohmann made the motion, seconded by June Ernst, to adjourn the meeting at 8:25 p.m.

                                                                        Respectfully submitted,

                                                                        Nancy Howland, Director 

(no Recording Secretary available)