The Riverside Regional Library
Board of Trustees Meeting
Minutes for September 27, 2007

The Riverside Regional Library Board of Trustees, conducted a meeting Thursday, September 27, 2007 at Riverside Regional Library, 204 S. Union, Jackson, Missouri.

Call to Order

            The meeting was called to order by President James Marks at 7:10 p.m.

Roll Call

            Members present were:  Steve Burk, Randal Friend, Tom Gross, JoAnn Hahs, Emil Lohmann, Kathy Lynn, James Marks,  Janet Randolph, Linda Sebaugh, June Ernst, Cathy Walters, Kathy Panagos, Kathy Carron.  Member absent:  Carl Buchheit.  Also present were Library Director Nancy Howland. 

Open Forum for Visitors

            Visitor present:  Roberta Brown from Jackson Branch.

A.     Action Items:

            Linda Sebaugh moved to accept the August 23rd minutes with the following change: “A letter from Joel Evans regarding a Scott County TIF.”  Motion was seconded by June Ernst and carried unanimously. 

            Jo Ann Hahs moved to accept the Allowance of Bills.  Motion seconded by Steve Burk and carried unanimously.   Howland was directed by Board to get approximate cost of installing exterior lighting on new sign at Benton Branch.

            Linda Sebaugh moved to accept the Financial Report.  Motion seconded by Steve Burk and carried unanimously. 

B.     Information Items:

1.      Correspondence:

            Certification letters from Susan Montee, Missouri State Auditor, dated September 19, 2007, stating that the certified tax rates were in compliance with Missouri law. 

            Copy of letter from the Scott County Commission to recently resigned Shirley Essner thanking her for her valuable service to the Riverside Regional Library Board.

            Letter to Scott County Library Board and Board of Directors from Benton patron complimenting library on recent Civil War program.

            Note from Jackson patron complimenting the fine job new Jackson staff member Corey Jones is doing.

            Newspaper clipping--Notice to Bid from City of Jackson, for construction of new bridge structure on Deerwood Drive over Hubble Creek, leading to site of proposed new library/community center in Jackson.

            Letter from Robin Carnahan, Secretary of State, regarding the new “Safe At Home” address confidentiality program, which will affect public libraries when asking patrons for proof of residence.      

2.       Librarian’s Report: 

            (written report)

3.      Committee Reports:

            The Long-Range Planning Committee met at 6:30 tonight.  The Committee will meet again at 1:30 p.m. Saturday, October 20, at Country Kettle in Biehle.

            The Budget & Finance Committee will meet in October.  Kathy Carron will contact committee members (Steven Burk, Randal Friend, Carl Buchheit) to set date and time.

4.      Unfinished Business:

            Steven Burk presented information regarding the library van—lease quotes from Chevrolet, Honda, Toyota.  No action was taken.

            Howland was directed by the Board to complete a self “performance evaluation” and mail it to the Board members before the October meeting.

5.      New Business

            Amendment to 2007 budget—Kathy Carron moved to amend the 2007 budget by moving $2,000 from the book budget to the AV budget.  Motion seconded by Tom Gross.  Motion carried unanimously.

            Evening hours at Benton for teens—Cathy Walters moved that the Benton Branch Library shall be open an extra 2 ½ hours on the first Monday of the month for the next six months, that this is on a trial basis, and that the number of people using the library during these hours should be kept track of.  Motion seconded by Kathy Lynn.  Motion carried unanimously.

            James Marks initiated discussion of scheduling Board meetings at the branches.  Howland was directed to talk to Bernice Kern, Branch Manager at Benton, about the possibility of holding the October Board meeting there.

C.     Executive Session

            Kathy Panagos moved to go into Executive Session under MO Rev. Stat. 610.021(3)1994) to discuss personnel.  Motion seconded by Kathy Lynn.  Roll call vote was taken: Steve Burk (yea), Randal Friend (yea), Tom Gross (yea), JoAnn Hahs (yea), Emil Lohmann (yea), Kathy Lynn (yea), James Marks (yea),  Janet Randolph (yea), Linda Sebaugh (yea), June Ernst (yea), Cathy Walters (yea), Kathy Panagos (yea), Kathy Carron (yea).  Board went into Executive Session at 8:30 p.m. 

            Kathy Panagos moved to come out of Executive Session; motion seconded by June Ernst.  Roll call vote taken:  Steve Burk (yea), Randal Friend (yea), Tom Gross (yea), JoAnn Hahs (yea), Emil Lohmann (yea), Kathy Lynn (yea), James Marks (yea),  Janet Randolph (yea), Linda Sebaugh (yea), June Ernst (yea), Cathy Walters (yea), Kathy Panagos (yea), Kathy Carron (yea).  Board came out of Executive Session at 9:07 p.m.

D.    Board Orientation and Training

            (none) 

E.     Adjournment

            Emil Lohmann moved to adjourn the meeting. Motion seconded by Kathy Lynn and carried unanimously.  The meeting adjourned at 9:10 p.m.

                                                                        Respectfully submitted,

                                                                        Nancy Howland

                                                                        Library Director