The Riverside Regional Library
Board of Trustees Meeting
Minutes for August 23, 2007

The Riverside Regional Library Board of Trustees, conducted a meeting Thursday, August 23, 2007 at Riverside Regional Library, 204 S. Union, Jackson, Missouri.

Call to Order

            The meeting was called to order by President Linda Sebaugh at 7:04 p.m. 

Roll Call

            Members present were:  Kathy Carron, Steve Burk, Randal Friend, Tom Gross, JoAnn Hahs, Emil Lohmann, Kathy Lynn, James Marks,  Janet Randolph, Linda Sebaugh and Cathy Walters.  Members absent were:  Carl Buchheit, June Ernst, Kathy Panagos.  Also present were Library Director Nancy Howland and Recording Secretary Laura Blankenship.

Open Forum for Visitors

            Visitor present:  Roberta Brown from Jackson Branch.

A.     Action Items:

      Reorganization of Library Board and appointment of officers for each county.  Janet Randolph nominated James Marks as Board President.  Kathy Lynn seconded the motion. Kathy Lynn made the motion to cease nominations; Emil Lohmann seconded the motion.  James Marks was unanimously elected as Riverside Regional Library Board President for 2007-2008. 

            James Marks nominated Linda Sebaugh as Board Vice-president, Randal Friend seconded the nomination.  Steve Burk motioned to cease nominations, Tom Gross seconded the motion.  Linda Sebaugh was unanimously elected Riverside Regional Library Board Vice-president for 2007-2008.

            Cathy Walters nominated Randal Friend as Board Treasurer.  James Marks seconded the motion.  Kathy Carron made the motion to cease nominations,  Kathy Lynn seconded the motion.  Randal Friend was unanimously elected Riverside Regional Library Board Treasurer for 2007-2008.

            James Marks replaced Linda Sebaugh as President for the remainder of the meeting.

            JoAnn Hahs made the motion to accept the June 26th minutes. The motion was seconded by Emil Lohmann and carried unanimously.  Kathy Carron made the motion to accept the Allowance of Bills dated from June 16, 2007 thru August 15, 2007.  The motion was seconded by Janet Randolph and carried unanimously.  Cathy Walters made the motion to accept the Financial Reports from June 16, 2007 thru August 15, 2007.  The motion was seconded by Randal Friend and carried unanimously. 

            Linda Sebaugh made the motion to accept the Audit of June 2007 done by H.W. Meyer Accounting.  Kathy Carron seconded the motion and carried unanimously.

B.     Information Items:

1.      Correspondence:

       Nancy handed out a letter from the Missouri Ethics Commission regarding financial disclosure statements.   A letter from Joel Evans regarding a Scott County TIF.  Also a notice concerning Altenburg and Frohna raising the cost of their natural gas and fuel rates.  A letter was received from Perry County Commissioner Randy Taylor reappointing Emil Lohmann to the Riverside Regional Library Board of Trustees for Perry County.  A resignation letter from Shirley Essner of Scott County was received.

2.       Librarian’s Report: 

            Nancy discussed the new medical, dental, vision and life insurance provided by the Library for eligible full-time employees.  Emil Lohmann made the motion to approve all of the new insurance and also the new employee contribution of $2.90 a month toward the vision insurance.  Kathy Carron seconded the motion.  Motion carried unanimously. 

3.      Committee Reports:

            The Long-Range Planning Committee met at 5:30 tonight.  The committee discussed conducting another customer survey in the near future.  The Committee will meet again at 6:30 p.m. before the October 26^th Board meeting.

            The Budget & Finance Committee will meet in October.

Board President James Marks appointed members to the Riverside Board Committees.  They are: 

·        Long-Range Planning Committee—JoAnn Hahs, Linda Sebaugh, Cathy Walters, Kathy Carron.

·        Personnel Committee—Kathy Panagos, Janet Randolph, June Ernst.

·        Policy & Bylaws Committee—Tom Gross, Kathy Lynn, Emil Lohmann.

·        Budget & Finance Committee—Steven Burk, Randal Friend, Carl Buchheit, Kathy Carron.

4.      Unfinished Business:

            Steve Burk distributed handouts to members concerning the location of the proposed new library facility and other information regarding this facility.  A “Wish List” pertaining the new facility was also given out that was made by Nancy Howland the Director.

            The Board approved unanimously the new tax rates set by the State Auditor.  They are:

            Cape County $0.0802

            Scott County $0.0968

            Perry County $0.0898

            The Director’s  performance evaluation form was handed out to Board Members for next month’s meeting

C.     Executive Session (none)

D.    Board Orientation and Training (none)

Adjournment

            Emil Lohmann made the motion to adjourn the meeting. Motion was seconded by Kathy Lynn and carried unanimously.  The meeting adjourned at 8:34 p.m.

                                                                        Respectfully submitted,

                                                                        Laura Blankenship

                                                                        Recording Secretary