The Riverside Regional Library
Board of Trustees Meeting
Minutes for June 26, 2008
Revised

The Riverside Regional Library Board of Trustees, conducted a meeting Thursday, June 26, 2008 at the Altenburg Branch of Riverside Regional Library, 66 Poplar Street, Altenburg, Missouri.

Call to Order

            The meeting was called to order by President Jim Marks at 7:15 p.m.

Roll Call

            Members present were:  Bill Phillips, Kathy Carron, Steve Burk, June Ernst, Randal Friend, Tom Gross, Emil Lohmann, James Marks, Linda Sebaugh, Myrna Cheek, Janet Randolph.  Members absent were:  Kathy Panagos,  Jo Ann Hahs, Kathy Lynn, and Deborah Gunter. Also present were Director Nancy Howland and Recording Secretary Laura Blankenship.  (Ms. Blankenship was called away from the meeting for a family emergency at approximately 7:30 p.m.)

Open Forum for Visitors

            Visitors present were Corey Jones, Library Clerk-Jackson and Kathy Schlimpert, Altenburg Branch Manager.

A. Action Items:

            June Ernst moved to accept the May 2008 minutes.  Motion was seconded by Kathy Carron and carried unanimously.

            Linda Sebaugh moved to accept the May 2008 Allowance of Bills and Financial  Report.  Motion was seconded by Randal Friend and carried unanimously.

B. Information Items:

            1. Correspondence: 

            Howland discussed the letter written to Jackson landlord, Mr. Robert Landgraf, listing the repairs about which he has been notified but has not yet corrected.  (see attached).  Steve Burk will check the lease and let James know. 

            2.  Librarian’s Report: 

      See written report.   Director Nancy Howland reported

            3. Committee Reports:

            Personnel Committee--June Ernst moved to approve revisions to the Riverside Regional Library Personnel Manual, as recommended by the Personnel Committee. Motion was seconded by Janet Randolph and carried unanimously.

            Policy & Bylaws Committee--Tom Gross reported that the Policy & Bylaws Committee met before the Board meeting to discuss possible policy changes.  The committee had no recommendations at this time, but will be presenting at the July Board meeting. 

            Cape County Building & Grounds Committee:   James Marks was given authority by the Board, as Board President, to send a letter to Mr. Landgraf…the letter to include a time frame for Landgraf to respond.  Cape County Board members Steve Burk and Linda Sebaugh had visited the building and were shown the repairs that are needed. The poles on the front flower bed were repaired this morning.

            Steve Burk reported on the Cape committee meeting to discuss the library in the proposed new Jackson Community Center.  A list of questions and concerns were discussed with the Board.  A meeting between the Cape County Library Board and the Jackson Public Library Board needs to be arranged to discuss the issues. 

            Scott County Building & Grounds Committee:  Randal Friend gave a status report on the potential new Benton building and stated the Scott County Committee will continue     looking into it.

4.  Unfinished Business: 

            Customer Service Survey progress—Kathy Carron reported that Perry Co. Board ran the survey twice in the Perryville newspaper at a cost of $315.  The Scott County Board put out news releases.  Cape County Board put survey in Cash-Book.

5. New Business: 

            Board member term expirations—Tom Gross, JoAnn Hahs, James Marks, Myrna  Cheek, and Kathy Lynn’s terms expire June 30, 2008.  Myrna and Kathy have been  reappointed by the Scott County Commissioners (letter received).  James Marks will contact the Perry County Commission regarding his reappointment.  Howland will contact the Cape County Commission about the remaining reappointments. 

            September 2008 meeting—will be at the Oran Library Branch.

            Sunshine Law—Howland distributed summaries of Sunshine Law to Board members.    James Marks stated (1) if Board members email several board members, one needs to be kept on file at the main office of Central, and (2) the Board does not have to go into closed session but sensitive issues regarding property or personnel can be handled in closed session.

            Continuing Education incentive—Howland contacted MOREnet and they will be at Central on September 9 to do a workshop on the MOREnet online databases we   subscribe to.  The meeting is for all the staff.  Two identical sessions will be given—  one in the morning, one in the afternoon, each about three hours long.  The Board agreed to give each employee a CE incentive of $200 each since this workshop is directly tied to their employment.

C.  Executive Session:  (none)

D.  Board Orientation and Training   (none)

E.  Adjournment

The meeting was adjourned at 8:50 p.m.

                                                                        Respectfully submitted,

                                                                        Laura Blankenship

                                                                        Recording Secretary