The Riverside Regional Library
Board of Trustees Meeting
Minutes for May 22, 2008
Revised

The Riverside Regional Library Board of Trustees, conducted a meeting Thursday, May 22, 2008 at Riverside Regional Library, 204 S. Union, Jackson, Missouri.

Call to Order

            The meeting was called to order by President Jim Marks at 7:20 p.m.

Roll Call

            Members present were:  Bill Phillips, Kathy Carron, Steve Burk, June Ernst, Deborah   Gunter, Randal Friend, Tom Gross, JoAnn Hahs, Emil Lohmann, Kathy Lynn, Jim Marks, Linda Sebaugh, Myrna Cheek.  Members absent were:  Kathy Panagos, Janet Randolph.  Also present was Director Nancy Howland and Recording Secretary Laura Blankenship.

Open Forum for Visitors

            Visitors present were Corey Jones, Library Clerk-Jackson; Julie Sauer, Branch  Manager-Perryville and Roberta Brown, Tech-Services-Jackson.

A. Action Items:

            Tom Gross moved to accept the April 2008 minutes.  Motion was seconded by June Ernst and carried unanimously.

            Kathy Carron moved to accept the April 2008 Allowance of Bills.  Motion was seconded by Linda Sebaugh and carried unanimously.

            Kathy Carron moved to accept the April 2008 Financial Report.  Motion was  seconded by JoAnn Hahs and carried unanimously.                      

B. Information Items:

            1. Correspondence:  Letter from the Perry County Commissioners appointing Bill Phillips to the Perry County Board.

            Missouri Document Solutions sent an invoice to renew the service contract for the Perryville microfilm reader-printer that the Friends of the Library-Perryville lease to the library.  Nancy Howland, the Director, is going to look for another service contract.

            Gordonville Attendance Center sent an appreciation poster to Miss Lynn-Children’s Librarian thanking her for the programs she provides to the school.

            2.  Librarian’s Report: 

           (Written report) Director Nancy Howland reported the library received A&E tax money in May 2008 in the amount for $12,432, which has to be used for books and AV.  This has to be spent in 2008. 

            All 3 counties now have Friends of the Library groups started, and representatives from all groups met Monday, May 19, 2008 and worked on their Constitution. Janice Burk from  Jackson Friends volunteered to type the final draft of the Constitution.

            3. Committee Reports:

            Personnel Committee met on May 7, 2008.  June Ernst reported and distributed the proposed revisions to the Personnel Manual for the Board to look over and discuss again at the June 2008 board meeting.  Also to consider possibly sending the personnel manual to an HR professional (KTG) for review before approving the final draft. 

            Kathy Carron made the motion to send the personnel manual to KTG, a professional HR company, for review.  Emil Lohmann seconded the motion, and it was carried unanimously.

            Randal Friend suggested that an organizational chart with names and titles of each employee be printed up and given to the Board members at the June meeting.

            The Budget Committee elected Randal Friend as the chair.  He reported that the Budget Committee recommended an increase in the 2008 salary budget of $6,063.96 to be used for the employee training incentive.  He stated that the budget needs to be amended at the June 2008 Board meeting.  

            4.  Unfinished Business: 

            Library survey progress:

            Perry County will be putting the survey in the The Republic-Monitor with a ¼ page sheet that will run twice with an article for the total cost of $315.

            Scott County Board member Deborah Gunter said that everybody she talked to in Scott County hates the survey, it’s too long and the patrons don’t want to waste their time with it. Deborah stated that she had spoken to the Scott County Commissioners about distribution of the surveys in the county, they felt that we would get less than 1% back on the surveys and felt it was inappropriate to spend $800 for a newspaper advertisement.

            Steve Burk is going to talk to the Cash-Book Journal editor to see about putting the survey in their paper.  Jim Marks stated that we need all of the feedback from the survey that we can get.

            5. New Business: 

            Changing the operating hours at Oran library to Monday, Wednesday, Thursday 9-noon and 1-6 pm and Saturday 9-12.  By doing this, Oran will be the only Scott County library with morning hours.  Virginia Robert took a patron survey of the Oran library patrons; the results were 57-yes; 1-no; 13-don’t care.  Tom Gross made the motion to accept the change of hours at Oran library, Kathy Carron seconded the motion.  A vote was taken and 13 voted yes, with Deborah Gunter opposing the motion.  The new hours for Oran will go into effect June 1, 2008.

            The Policy and Bylaws Committee will meet early before the June Board Meeting at  6:30 p.m.

            The June Board meeting will be held at Altenburg Library on June 26, 2008 at 7 p.m.

            Randal Friend mentioned the possibility of a lease-purchase agreement on the proposed new library building in Benton.  

C.  Executive Session:  (none)

D.  Board Orientation and Training   (none)

E.  Adjournment

Emil Lohmann made the motion, seconded by Bill Phillips, to adjourn the meeting at 8:45 p.m.

                                                                        Respectfully submitted,

                                                                        Laura Blankenship

                                                                        Recording Secretary