The Riverside Regional Library
 Board of Trustees Meeting
 Minutes for May 24, 2007

The Long-Range Planning Committee conducted a meeting at 6:00 p.m. Thursday, May 24, 2007 at Riverside Regional Library, 204 S. Union, Jackson, Missouri.  Cathy Walters (chair), Shirley Essner, Jo Ann Hahs, James Marks, and Linda Sebaugh were present.  The Committee agreed to change the long-range plan from a 5-year to a 10-year plan.  The committee will meet again at 5:30 p.m. on June 28, before the next Board meeting.

The Policy & Bylaws Committee conducted a meeting at 6:00 p.m. Thursday, May 24, 2007 at Riverside Regional Library, 204 S. Union, Jackson, Missouri.  Tom Gross (chair), Kathy Lynn, and Linda Sebaugh were present.  Recommendations were formulated to present to the Board.

The Riverside Regional Library Board of Trustees conducted a meeting Thursday, May 24, 2007 at Riverside Regional Library, 204 S. Union, Jackson, Missouri.

Call to Order

            The meeting was called to order by President Linda Sebaugh at 7:05 p.m.

Roll Call

            Members present were:  Carl Buchheit, Steve Burk, Shirley Essner, Tom Gross, JoAnn Hahs, Kathy Lynn, James Marks, Kathy Panagos, Cathy Walters, and Linda Sebaugh.   Members absent were: Kathy Carron, June Ernst, Randal Friend, Emil Lohmann, and Janet Randolph.  Also present were Library Director Nancy Howland and Recording Secretary Barbara Arnzen, substituting for Laura Blankenship.

Open Forum for Visitors       

            None present.

A.  Action Items:

A change to the April 26 Board minutes was required:  The motion to accept the March 22 Minutes, Allowance of Bills, and Financial Report was seconded by Kathy Carron, not Kathy Panagos.

Tom Gross moved to accept the April 26 Board minutes as corrected, the allowance of bills, and the financial report.  Motion was seconded by Kathy Lynn and carried unanimously.   

B.  Information Items:

1.      Correspondence

Letters were received from the Missouri State Library announcing several bilingual books and ECRR booklets were being mailed to Riverside because staff members Kathy Schlimpert, Lynn Farrow, and Patrick Longstreet had attended two state-sponsored workshops.

      A letter from the Missouri State Auditor acknowledged receipt of Riverside’s 2006 audit.

      An email from Barbara Reading, Missouri State Library, was received   regarding the policy of audits for county libraries.

2.   Librarian’s Report:

            In a recent phone call, Steve Elefson stated that the exempt status is in place for the land donor, the contracts are in place for the land donation, and the three-lane bridge will hopefully be completed by the fall 2007.

            The Librarian also reported on the progress of the Teen Spaces Grant.

3.   Committee Reports

     The Long-Range Planning Committee reported they will meet again before the June Board meeting at 5:30 p.m.

     The Policy & Bylaws Committee recommended the following changes to the Policy Manual:

(1)    Move the “Conduct of Patrons” policy from the Personnel Manual to the Policy Manual.

(2)    Change item #4 in the “Conduct of Patrons” policy to read:  “Tobacco products, alcohol, and weapons (concealed or otherwise) are prohibited in the library building.”

(3)    Add item #16 to the “Conduct of Patrons” policy: “Cell phone use is prohibited in the library building.”

(4)    Change item #1 in the “Application for Use of Meeting Room” form to state:  “Library facilities must be left clean and in good order.  Users must pay the cost of repair for any damages to facilities.  Failure to comply will result in loss of meeting room privileges.”

(5)    Add item #9 to the “Application for Use of Meeting Room” form to state: “Tobacco products, alcohol, and weapons (concealed or otherwise) are prohibited in the meeting room.”

     James Marks moved to accept the changes as presented; Shirley Essner seconded the motion.  Motion carried unanimously.

     A problem of patron loitering at Central was discussed.  The Board recommended the Library Director contact the Jackson Police Department. 

4.      Unfinished Business

      The new two-year Sikeston Reciprocal Agreement was signed and delivered in person to the Sikeston Public Library Director and Board President.           

5.      New Business

            The next Library Board meeting will be June 28, 2007, at the Jackson library.

            Carl Buchheit read a letter he received from Jim Martin, Director of the Perry County Family Learning and Resource Center.  Mr. Martin was requesting to hold GED classes at the Perryville Branch, extending the library hours from 6 till 9 p.m. Monday through Friday.  Tom Gross moved to table the matter indefinitely. Motion was seconded by Kathy Lynn and carried unanimously. 

            Cathy Walters reported on the possibility of a new ethanol plant in Scott County.  The developers are requesting a one-half tax abatement.  Project would generate approximately $900,000 in new taxes for the county.

            James Marks reported that he had also spoken to Steve Elefson about the new library-community center project.

C.  Executive Session (none)

D.  Board Orientation and Training (none)

Adjournment

Carl Buchheit made the motion to adjourn the meeting.  Motion was seconded by Kathy Panagos and carried unanimously.  The meeting adjourned at 8:12 p.m. 

                                                            Respectfully submitted,

 

                                                            Barbara Arnzen

                                                            Acting Recording Secretary