The Riverside Regional Library
Board of Trustees Meeting
Minutes for March 26, 2009

The Riverside Regional Library Board of Trustees conducted a meeting on Thursday, March 26, 2009 at the new location of the Central Branch, 1997 E. Jackson Blvd., Jackson, Missouri.

Call to Order

            The meeting was called to order at 7:15 p.m. by President James Marks.

Roll Call

            Members present were:  Steve Burk, Kathy Carron, Myrna Cheek, Randal Friend, Tom Gross, JoAnn Hahs, Emil Lohmann, Kathy Lynn, James Marks, Kathy Panagos,     Janet Randolph and Linda Sebaugh.  Members absent were: June Ernst, Bill Phillips and newly appointed board member Gary Ziegler.  Also present were Director Nancy Howland and Recording Secretary Roberta Brown.

Open Forum for Visitors

            Visitors present were Barbara Arnzen and Julie Sauer.

A.  Action Items

            Linda Sebaugh moved to approve the February 2009 minutes as read.  Motion was seconded by Kathy Carron and carried unanimously.

            The Allowance for Bills and the Financial Report were presented.  After discussion, JoAnn Hahs made the motion to approve both reports as presented.  The motion was seconded by Kathy Panagos and carried unanimously.

            Draft copies of the 2008 Annual Report will be distributed by mail.  Board members will look these over for approval at the April meeting when times will be set to present the Annual Report to the County Commissioners

            The 2008 audit is not yet complete from Meyer Accounting.                 

B.  Information Items

1.  Correspondence 

            A letter was received from the Scott County Commissioners appointing Gary Ziegler to the Scott County Board.

2.  Librarian’s Report

            Nancy Howland presented the Librarian’s Report and noted an addition to the Library Board packets - a Financial Balance Sheet.  Thanks were extended to the Friends of Riverside Regional Library @ Jackson who made a donation of $2,000 to be used to purchase furniture in the reading area. The Selection Committee held interviews for the Office Manager position.  They selected library employee Roberta Brown who works in our cataloging department; she began her new position in early March.  She is taking two online QuickBooks classes – QuickBooks and Payroll in QuickBooks.  A part-time clerk is still needed at Jackson, and in April we will look to fill the cataloging vacancy. 

            Nancy also reported on the Jackson library move and expressed thanks to the Jackson staff and volunteers for all their hard work.  The Jackson move’s major effect on the other branches was when the servers were moved to the new location. Patrick Higgins with Creative Data Systems was able to keep service disruption to a minimum.  However, the Jackson circulation desk, telephones and computers are not yet ready for Jackson’s opening.  Nancy is also looking into getting a time clock at Jackson along with considering the cost effectiveness of a security system.

3.  Committee Reports

            The Personnel Committee met immediately before the board meeting began and approved revisions to the Personnel Manual. Some changes will be made and copies will be mailed out to all board members soon. The members of the Personnel Committee are: June Ernst, Kathy Panagos, Bill Phillips, Janet Randolph and James Marks.  Director Nancy Howland was also present at the meeting.

            The Scott County Building Committee – Myrna Cheek reported that the new building at Benton is done, but they are waiting on shutters.  There is discussion of doing a concrete parking lot.

            The Cape Girardeau County Building Committee – Nancy passed around photographs of proposed library signs for the front of the building and a free-standing sign near Jackson Blvd. along with bids from Nancy Collier of Sign Art.  A motion was made by Tom Gross and seconded by Janet Randolph to approve the library purchase these signs in the amount of $9270.00.  The motion was carried by a unanimous vote.

            Nancy asked that funds be drawn from the Cape Girardeau County Unrestricted Account to purchase six oak tables for the reading area at the Jackson library. The Cape Girardeau County Board presented this recommendation to the full Library Board.  After some discussion a motion was made by Kathy Lynn and seconded by Steve Burk for approval. The motion was carried by a unanimous vote.

4.  Unfinished Business - none        

5.  New Business          

            The next meeting will be held Thursday, April 23 at Jackson.  The Budget Committee will meet prior at 6:15 p.m.  Those committee members are:  Steve Burk (chair), Randal Friend, Kathy Carron, and James Marks.

            The May meeting will be held at the new library location in Benton starting with a tour of the new building at 6:45 p.m.  The Policy & Bylaws Committee will meet prior to that at 6:00 p.m.  Those committee members are: Tom Gross, Emil Lohmann, Kathy Lynn, Gary Ziegler, and James Marks.

C.  Executive Session - none

D.  Board Orientation & Training - none     

E.  Adjournment         

            Emil Lohmann made the motion to adjourn with a second from Kathy Panagos. Meeting adjourned at 8:25 p.m.

Respectfully Submitted,

Roberta Brown,
Recording Secretary